Exporting Participant Data

Export Formats

Export participant data in multiple formats:

CSV (Excel)

• ✅ Opens in Excel, Google Sheets, Numbers
• ✅ Easy to manipulate and analyze
• ✅ Import into other systems
• ✅ Best for start lists and reports

PDF

• ✅ Professional formatted reports
• ✅ Print-ready
• ✅ Easy to share
• ✅ Best for official documents

JSON

• ✅ Machine-readable format
• ✅ For custom integrations
• ✅ Includes all data fields
• ✅ Best for developers

What to Export

Standard Export Fields

Default export includes:

• Participant name
• Email address
• Mobile number
• Date of birth / Age
• Gender
• Distance/Category
• Ticket/Bib number
• License number (if applicable)
• Registration date
• Order total

Extended Export Options

Include additional data:

• ✅ Emergency contact details
• ✅ Medical aid information
• ✅ Physical address
• ✅ SA ID or passport number
• ✅ Merchandise orders
• ✅ Payment details
• ✅ Custom fields (if used)

How to Export

1. Go to event's Participants tab
2. Apply any filters (optional)
3. Click Export button
4. Select format (CSV, PDF, or JSON)
5. Choose fields to include
6. Click Download

Common Uses

Start Lists

Create professional start lists:

• Export by distance
• Sort by bib number
• Include name, age, gender
• Print for race day

Results Upload

Prepare for timing systems:

• Export bib numbers + names
• CSV format for timing software
• Include distance/category

Communications

For emails or WhatsApp campaigns:

• Export email addresses
• Export mobile numbers
• Use for race day reminders
• Send updates or changes

Medical / Safety

Emergency information for race day:

• Export emergency contacts
• Export medical aid details
• Print for medical tent
• Quick reference on race day

Reporting

For stakeholders or sponsors:

• Gender distribution
• Age demographics
• Geographic distribution (from addresses)
• Registration trends

Data Security

When handling exported data:

• Store files securely (encrypted if possible)
• Don't share publicly
• Delete when no longer needed
• Limit access to authorized personnel only
• Comply with POPIA regulations