Understanding Event Statuses

Event Statuses

Events move through different statuses in their lifecycle:

Draft

• 📝 Event is being created or edited
• Not visible to participants
• Not searchable or listed publicly
• Can be edited freely
• No registrations possible

Pending

• ⏳ Submitted for admin review
• Not yet publicly visible
• Under quality and compliance check
• You'll receive email when status changes
• Can still be edited (with admin notification)

Published

• ✅ Live and accepting registrations
• Publicly searchable and listed
• Appears in event calendar
• Can receive participant registrations
• Changes require approval

Cancelled

• ❌ Event has been cancelled
• No longer accepting registrations
• Marked as cancelled on listing
• Existing participants notified
• Refund process initiated (if applicable)

Completed

• 🏁 Event has taken place
• No longer accepting registrations
• Moves to "Past Events" section
• Financial settlement in progress
• Participant history retained

Status Workflow

Typical event lifecycle:

From Draft to Published

1. Create: Event starts as Draft
2. Complete: Fill in all required information
3. Submit: Click "Submit for Approval" → Status changes to Pending
4. Review: Admin reviews (typically 24-48 hours)
5. Approve: Admin approves → Status changes to Published
6. Live: Event accepts registrations until event date
7. Complete: Automatically marked Completed after event date

Alternative Paths

• Rejected: Admin may reject and request changes (returns to Draft)
• Cancelled: You or admin can cancel at any time

Status-Based Actions

What You Can Do in Each Status

Status	Available Actions
Draft	Edit, Delete, Submit for Approval
Pending	Edit (notifies admin), Cancel submission, View comments
Published	Request changes, View participants, Cancel event
Cancelled	View details, Process refunds (read-only)
Completed	View reports, Export data (read-only)