Setting Up Size/Color Variations

What are Variations?

Variations allow one merchandise item to have multiple options:

• Sizes: XS, S, M, L, XL, XXL, XXXL
• Colors: Black, White, Blue, Red, etc.
• Types: Men's/Women's/Unisex

Benefits

• One product listing, multiple options
• Track stock per variation
• Single price or varied pricing
• Better participant experience

Adding Variations

To add variations to a merchandise item:

1. Create or edit a merchandise item
2. Click "Add Variation"
3. Enter variation name (e.g., "Size")
4. Add options (e.g., "S", "M", "L")
5. Set stock quantity for each option
6. Save the variation

Common Variation Setups

T-Shirts (Size only):

• Variation: "Size"
• Options: XS (20 stock), S (50), M (100), L (100), XL (50), XXL (20)

Caps (Color only):

• Variation: "Color"
• Options: Black (50), White (30), Navy (20)

Complex (Multiple variations):

• Variation 1: "Gender" - Men's, Women's
• Variation 2: "Size" - S, M, L, XL
• Results in combinations: Men's-S, Men's-M, Women's-S, etc.

Stock Management

Setting Stock Levels

Each variation option has its own stock:

• Set realistic quantities based on order minimums
• Consider popular sizes (M/L) have higher stock
• Extreme sizes (XS/XXXL) lower stock
• System prevents overselling automatically

Real-Time Tracking

Stock updates automatically:

• ✅ Decreases with each purchase
• ✅ Shows remaining stock to participants
• ✅ Hides sold-out options
• ✅ Shows "Low Stock" warnings (< 5 remaining)

Updating Stock

To add more stock:

1. Edit your event
2. Find the merchandise item
3. Update stock quantities
4. Save changes

Note: You cannot decrease stock below already-sold quantities.