Managing Stock Levels

Stock Tracking

The system automatically tracks merchandise inventory:

Real-Time Updates

• Stock decreases immediately with each purchase
• View current stock in event dashboard
• See sold vs remaining for each item
• Track by variation (size/color)

Stock Status Indicators

Status	Meaning	Action
In Stock	Plenty available (> 10)	None needed
Low Stock	Running low (1-10)	Consider reordering
Sold Out	No stock (0)	Hidden from participants

Low Stock Alerts

Automatic Notifications

You'll receive alerts when:

• 📧 Item reaches low stock threshold (< 10)
• 📧 Specific variation sells out
• 📧 Popular item selling faster than expected

Participant Experience

Participants see:

• In Stock: Normal display
• Low Stock: "Only X left!" urgency message
• Sold Out: Option hidden or grayed out

Updating Stock

Adding More Stock

When you receive more inventory:

1. Go to event edit page
2. Find merchandise section
3. Click item to expand
4. Update stock quantities
5. Click "Save"
6. Changes reflect immediately

Stock Adjustments

You can:

• ✅ Increase stock (add new inventory)
• ✅ Adjust for damaged/lost items
• ❌ Cannot decrease below sold quantity

Bulk Stock Updates

For items with variations:

• Update each variation individually
• Or update base stock (distributes evenly)
• System prevents conflicts

Pre-Event Planning

Best practices:

• Order 10-15% more than projected sales
• Order popular sizes (M/L) at 2:1 ratio vs extreme sizes
• Have backup supplier for rush orders
• Set conservative initial stock, add more later
• Track sales velocity to forecast final needs

Post-Event Stock

After your event:

• Export merchandise sales report
• Calculate remaining inventory
• Sell extras at next event
• Or offer post-event sales online